Quickbooks online versus desktop.QuickBooks Online vs Desktop: The Ultimate Guide

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89% of customers agree that QuickBooks Online is easier to maintain than QuickBooks Desktop. 1. Both offer strong accounting, though QuickBooks Desktop has more features and is more customizable, whereas QuickBooks Online has more.

Quickbooks online versus desktop –

Deesktop per Quarter. QuickBooks Desktop has editions for construction, retail, professional services, manufacturing and wholesale, and nonprofit companies that include industry-specific reports and workflows. It gathers all of your information in one place and makes it accessible whenever you need it. Batch invoices and expenses : QuickBooks Online Advanced supports the upload of transaction lines for invoices at one quickbooks online versus desktop.


Quickbooks online versus desktop. The Difference Between QuickBooks Online and Desktop


The solutions provided are consistent and work with different BI tools as well. In this section, you will look at some of the critical differentiators that will help you take the QuickBooks Online vs Desktop decision.

All product and feature upgrades are available through QBO, as well as automatic data backups and the option to restore firm data from backups. On the other hand, QuickBooks Desktop is a popular choice among business owners and Accountants since it is locally installed software.

Since the features vary per plan, double-check that the ones you want are included in the one you choose. There are several plan alternatives available for QBO, including:. QuickBooks Desktop pricing is determined by the plan you select.

All prices are based on an annual cost, making it less expensive than QuickBooks Online. The following plans are available in QuickBooks Desktop:. As QuickBooks Online is cloud-based and does not require installation, it easily wins when it comes to simplicity of use.

QuickBooks Desktop , on the other hand, can be downloaded and installed on a single computer in a matter of minutes. Installing QuickBooks Desktop on multiple computers is a little more complicated since each computer will require access to the company data file. Moreover, QuickBooks Online is simple to use and has a short learning curve.

The dashboard is extremely user-friendly, with clear, easy-to-understand graphics, and the mobile app is just as simple. QuickBooks Desktop , on the other hand, was designed with Accountants in mind. The QuickBooks Desktop interface appears clumsy and antiquated in an increasingly image-heavy, mobile-based environment. As your business expands, you can easily upgrade to any of the QuickBooks Online options.

In contrast, as your needs evolve, you may upgrade to any of the QuickBooks Desktop editions. However, upgrading will need you to convert your data from one software solution to another, which may be a time-consuming and complex procedure. The ability to link with other applications can be helpful for many businesses, while it may be a need for others. This is one area where the two products are substantially different.

It is not included with QuickBooks Desktop Pro. In contrast, QuickBooks Online users can contact customer service by phone or online easily. Following are some use cases that can make QuickBooks Online a better match for your company than QuickBooks Desktop:. Here are some additional reasons why using the QuickBooks Desktop may be more beneficial to your company:. Even though QuickBooks Online is user-friendly, there are a few challenges that customers may encounter:.

QuickBooks Desktop was created to allow you to wait until the end of the month to create reports to see how your business fared.

However, when your company grows and expands, the old methods of keeping a finger on the pulse of your organization become obsolete. Other places where QuickBooks Desktop falls short include:. Ultimately, the size, use case, budget, and requirements of your company will be the decisive factors.

Regardless of the option you pick, this comprehensive article will assist you in making an informed decision throughout your search for the ideal accounting software. This article provided a brief introduction to QuickBooks. More specifically it discussed the key differences between QuickBooks Online vs Desktop. Many critical differentiators were explored to help you with QuickBooks Online vs Desktop decision. However, extracting complex data from a diverse set of data sources like CRMs, Project management Tools, Streaming Services, Marketing Platforms can be quite challenging.

This is where a simpler alternative like Hevo can save your day! Hevo is fully automated and hence does not require you to code. You can also have a look at the unbeatable pricing that will help you choose the right plan for your business needs.

Share your experience with QuickBooks Online vs Desktop in the comments section below! Your email address will not be published. You may use these HTML tags and attributes:.

Save my name, email, and website in this browser for the next time I comment. Skip to content. Its attractiveness among small firms is aided by a number of significant characteristics, including: Online Banking: When you link your bank account to QuickBooks Online, your bank transactions are instantly uploaded and categorized. Requires local installation. QuickBooks Desktop Pro is the basic version, supporting up to 3 users. It features support for: Tracking income and expenses Invoicing Reports Estimates Sales tax tracking Time tracking Inventory tracking Support for up to 14, items Contractor payments QuickBooks Desktop Premier supports up to 5 users and adds forecasting tools and industry-specific features: Tracking profitability by product, project, or client Progressive billing Reporting tools QuickBooks Desktop Enterprise adds support for up to 30 users, with role-specific options.

Unlimited customer support and data backups, as well as upgrades to the latest version of the software. Offers payroll support in special expanded Gold and Platinum editions. QuickBooks Online Released in , this version of QuickBooks is leaner and lighter than its desktop sibling.

Ongoing monthly fees per license day trial available Can be accessed from any Internet-enabled device e. Less robust than QB Desktop, but offers support for more than third-party apps to provide additional features. Additionally, has exclusive features not found in QuickBooks Desktop, including: Automatic transaction scheduling and submission Support for multiple budgets each fiscal year Support for attachments through both mobile and desktop devices Change tracking through use of an audit log Delayed charges and credits for scheduled transactions Multiple accounts receivable and accounts payable entry lines in the journal Additional labeling options for data parsing and analysis Automatic bank transaction sync Unlimited time tracking Custom banking rules with auto-add bank option Support for adding unlimited users with reports-only access Support for presentation-friendly reports.

Require support for either the average cost or first-in, first-out FIFO methods of inventory management. Require support for batch invoicing. Have industry-specific sales, inventory, and reporting needs. Are comfortable with additional hardware, software, and support costs that may accompany a localized or remote-hosted installation of the software, managed by your IT staff. Have a specific need to control installation and access at the local level for security, compliance, or procedural reasons.

Prioritize real-time access from a range of devices. Want real-time backups of your data without the need for local manual versions. Connect your bookkeeper or accountant with their own QuickBooks user account for remote access, review, and updates. Want automatic, real-time software updates so every user always has the latest version of the software. Continuous Process Improvement Leave paper-based and legacy solutions like Excel behind for good, along with the accompanying headaches.

Track, Categorize, and Report Spend Like Never Before Customize your data fields to present essential data in a clear, user-friendly way. Integrated Data, Discrete Access PLANERGY gives you control over your data and account access, so you can decide who can access your QuickBooks data such as a bookkeeper or accountant while limiting access to your procurement, inventory, and other financial data.

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QuickBooks Online vs Desktop | Compare & Convert from Desktop to Online.


Mark has researched and reviewed accounting software at Fit Small Business since and has developed an extensive knowledge of accounting software features and how unique business needs determine the best accounting software. This article is part of a larger series on Accounting Software. QuickBooks Desktop, which must be installed on your computer, offers faster navigation and data input but a limited ability to share access:. QuickBooks Desktop is our choice for the best desktop accounting program while QuickBooks Online is our pick for the best overall small business accounting software.

Simultaneous users: QuickBooks Online comes with a set number of users included in your subscription price, and all users can access the program simultaneously. QuickBooks Desktop can have multiple users set up but only one user at a time can access the program unless you add extra users at an additional fee. Mobile app: QuickBooks Online has a mobile app capable of performing most of the functions needed to keep your books. The mobile app available for Desktop is only for capturing receipts.

Future development: New features and improvements to QuickBooks Online have been developed at an incredible pace during the past couple of years. Pricing: QuickBooks Online is a monthly subscription that includes a set number of users. QuickBooks Desktop is available as an annual subscription with some additional benefits. See our pricing section below for more information.

Sharing with your tax pro: You can give an external accountant complete access to your QuickBooks Online company without it counting toward your maximum users. Any changes made by your accountant must then be imported into your QuickBooks Desktop company file.

QuickBooks Desktop has editions for construction, retail, professional services, manufacturing and wholesale, and nonprofit companies that include industry-specific reports and workflows. When to Use QuickBooks Online QuickBooks Online offers more time-saving automation features than QuickBooks Desktop and integrates with third-party payment processors, allowing your customers to pay their invoices directly online.

Aside from being our pick for the best accounting software for small businesses, QuickBooks Online is also our choice for the overall best farm accounting software and is included in our lists of the best church accounting software and best nonprofit accounting software.

Visit QuickBooks Online. QuickBooks Desktop is preferable for managing complex accounting needs, as its features are generally more developed than those of QuickBooks Online. QuickBooks Desktop excels with its industry-specific editions that include custom workflows and reports tailored to specific industries.

You should give QuickBooks Desktop serious consideration if your business is a retailer, manufacturer, wholesaler, professional service provider, construction contractor, or nonprofit. QuickBooks Desktop is also our choice for the best accounting software for farmers working with an independent bookkeeper or tax preparer.

Visit QuickBooks Desktop. Answer a few questions about your business, and we’ll give you a personalized product match. Despite the two programs having very similar features, we found notable differences between QuickBooks Online Plus and Desktop Premier in our internal case study.

For example, in QuickBooks Desktop, you can only use one class per location to track account balances; with Plus, you can track your income and expenses across multiple locations. Another notable difference we found in the project accounting category is that you cannot compare estimated to actual project costs in QuickBooks Online Plus.

With Desktop Premier, you can compare your estimated costs to your actual expenses and revenue. QuickBooks Online offers four pricing plans and each includes a set number of users.

QuickBooks Desktop is available as a yearly subscription with an additional cost per user. To determine which version is best for you, read our comparison of QuickBooks Desktop products. QuickBooks Desktop can be a good value for companies with only one user. For an in-depth analysis of the features of the online version, check out our QuickBooks Online review. You can read our detailed QuickBooks Desktop Premier review to learn more. The other big advantage of QuickBooks Online is its calculation of sales tax based on the customer address.

For businesses in the five specific industries with special editions, QuickBooks Desktop might be the best choice. However, you can download QuickBooks Desktop and install it on a single computer in a matter of minutes. The express setup takes about five to 10 minutes and requires some basic company information.

Follow our step-by-step guide if you plan to convert from QuickBooks Desktop to Online. We recommend that you spend as much time as possible setting up your company. Customer, vendor, and account details can be viewed by clicking on the left menu bar. For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers:. All transactions in QuickBooks Online can be initiated by clicking the New button above the left menu bar and selecting from the menu of transactions:.

Creating New Transactions in Quickbooks Online. QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page. Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon.

The home page displays the most essential functions, including Vendors, Customers, Employees, and Banking. Each function includes respective icons that allow you to access and perform certain transactions easily, such as Enter Bills for vendors, Create Invoices for customers, and Enter Time for employees.

The QuickBooks Desktop home page looks like this:. Takeaway: QuickBooks Online is generally easier to use than QuickBooks Desktop, as it has a more streamlined user interface.

QuickBooks Online users who need professional bookkeeping assistance can purchase an add-on called QuickBooks Live Bookkeeping. Your dedicated bookkeeper will manage your books and provide month-end reports. Takeaway: If you need more automation features through integration with various third-party tools, QuickBooks Online is a clear choice.

In terms of mobile accounting, QuickBooks Online is the clear winner, as Desktop has a very limited mobile app. QuickBooks Online has a mobile application that includes nearly all the features of the online browser version, plus other functions like receipt capture and mileage tracking.

QuickBooks Online made our list of the best mobile accounting apps. You can download the app on Google Play or the App Store.

QuickBooks Online and Desktop both have a large, searchable, online database of questions and answers available to anyone. Both QuickBooks Online and QuickBooks Desktop give you access to a large number of independent QuickBooks ProAdvisors that you can hire to help you get started and keep things in order.

QuickBooks Desktop is harder to share. QuickBooks Online ProAdvisor certification is free. Not only does it come with unlimited support, but you can also share your books easily with a QuickBooks ProAdvisor. If most of your accounting duties are done remotely, QuickBooks Online is the right choice. However, if you want the ability to manage your books without an internet connection or you need industry-specific features, choose QuickBooks Desktop. Find Timothy On LinkedIn. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University.

He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Find Mark On LinkedIn. Mark Calatrava is an accounting expert for Fit Small Business. He has covered more than 50 accounting software for small businesses and niche industries and has developed an in-depth knowledge of the important features of accounting software and how the importance of these features vary by business.

Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Fit Small Business content and reviews are editorially independent.

We may make money when you click on links to our partners. Learn More. Published January 31, Table of Contents. Question 1. How many hours per day will you or your primary bookkeeper spend in QuickBooks? Question 1 of 3. More than 4 hours. How often do you or your bookkeeper contact an external accountant or CPA to help correct errors or give advice on your bookkeeping? Question 2 of 3.

Once per Week. Once per Month. Once per Quarter. Question 3 of 3. A service industry. Construction, manufacturing or wholesale, or retail. QuickBooks Desktop Homepage. Visit QuickBooks! No, thanks. Was this article helpful? Yes No. Feedback Yes No. Human Resources. Real Estate Agents. Real Estate Investing. Starting a Business. Your Email Address.

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